Volunteer Requirements
Please note: These requirements must be renewed each school year.
State law requires schools to have Background Checks on file (renewed annually) as well as documentation of completed online training on Mandated Reporting (completed every school year) for all volunteers.
Adults may not attend field trips, help out in the classroom or at events such as the Fun Run, until they have fulfilled these requirements. Note: Adults who are simply visiting the school (not supervising children) are not required to complete these activities.
To volunteer for activities, please complete these requirements early in the school year but no later than 1 week prior to the event to give our staff time to process the information and ensure that your information is updated in our school records.
BACKGROUND CHECKS
NOPD Background Checks may be completed and processed at the NOPD office at 1615 Poydras St. and returned to the office managers at any of the school offices. There is a $5.00 fee. The Orleans Parish Sheriff’s Office also provides background checks at 2800 Perdido St. Please arrive no later than 3pm.
Volunteers who live outside of Orleans Parish must complete a background check in the parish in which they reside and are subject to that parish’s processing fees. This must be done each school year.
Bring your completed background check to the campus office managers.
NEW ON-SITE BACKGROUND CHECK OPPORTUNITY
New this year, Willow parents/guardians needing a background check for Willow School activities may schedule via an email to background_checks@willowschoolnola.org a time to complete a federal background check at our High School campus, with results available immediately. This on-site option eliminates the need to go downtown and offers background checks immediately, when time is an issue.
The cost for the electronic fingerprint/background check process is $54.50 per person. Payment can be made by credit or debit card; however, please note that tap-to-pay methods cannot be accepted.
We conduct fingerprint/background checks at the high school campus by appointment, 5624 Freret St., Room 212, New Orleans, LA 70115.
In the email to background_checks@willowschoolnola.org, please provide the student’s name, your relationship to the student, their grade, and a minimum of two dates and times you are available to complete your background check.
When you come for your scheduled appointment, please bring a hard copy of one of the identification documents from the list below. Identification must be valid, not expired, and contain a photograph of the applicant. We cannot accept a picture of your identification or LA Wallet.
Driver's License issued by a State or outlying possession of the U.S.
Enhanced Driver’s License (EDL)
Commercial Driver's License issued by a State or outlying possession of the U.S.
Commercial Driver's License PERMIT issued by a State or outlying possession of the U.S
ID card issued by a federal, state, or local government agency or by a Territory of the United States
Enhanced Tribal Identification Card (for federally recognized U.S. tribes)
Uniformed Services Identification Card (Form DD-1172-2)
U.S. Military Identification Card U.S. Coastguard Merchant Mariner Card
Military Dependent Identification Card
U.S. Passport Foreign passport
Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
U.S. Visa issued by the U.S. Department of Consular Affairs for travel to or within, or residence within, the United States
MANDATED REPORTER TRAINING
We have contracted with SafeSchools to provide online Mandated Reporter training that can be done at your convenience. It should take about 30 minutes of your time. This must be completed every school year.
Update: The Mandated Reporter Training site is now live.
Directions:
Click Register if you have never done this training before. If you have done this training before, then enter your username, which should be your email address, to log in.
Enter this Registration Code: a4e7afe8
Register your information PLEASE USE YOUR EMAIL ADDRESS AS YOUR USERNAME
Choose a position: parent
Choose a location: Willow School parent
Once logged in, the Mandated Reporter Training should be shown on that page. It will say that it is the Mandated Reporter (Louisiana version).
Take the 30-minute course and post-test.
Follow the directions until the very end, including clicking next to your name–that is how the school is notified that you have successfully completed the course.
It’s a good idea to print/save your certificate for your records.
Every school volunteer must have a current background check on file AND current training on Mandated Reporting. Please share this message with any adults (grandparents, babysitters, alumni, etc.) who hope to help out at school events.
Thank you so much for taking the time to do this to help ensure the safety of our students.